streamlining

If you are trying to schedule posts and they show up at weird times, it is most likely a timezone issue. Hootsuite defaults to a Canadian time zone. You can change it to your local time zone in settings.
Here’s how https://help.hootsuite.com/entries/21580551-Updating-Your-Hootsuite-Dashboard-Time-Zone-from-Settings

Many large organisations and government departments spend weeks on the planning process and have many staff tied up in meetings, filling out forms and gathering information for the central planners.

The good news is that a smaller business can be more agile and the planning process far simpler. All you really need to do is understand how your business works and figure out how technology can help you achieve your goals. Then you just need to work out where the gaps are , that is, what needs to change in your technology portfolio. Do you have Windows XP? Would tablet pcs or iPads help your staff on the road? Write down what you have and what you would like to have. Then work out how to implement what you would like. Consider the aims you have and the values that are important to you. For example, do you want to work from anywhere ? Are you aiming to reduce power consumption to help reduce pollution

For example, if you have identified that you have a PC running Windows XP , find out what you want to replace it and how much it would cost. Don’t try to do it all on your own. Talk too many suppliers and ask your friends or family, especially of any are geeks. We like talking about these things!
Electronic Lighthouse can provide you with independent advice or if you are located in Brisbane or on the Sunshine Coast, take you on a personal shopping tour . But before you buy, there is one more thing to consider. This is how t9 build risk management in to your plans. Next week, we will talk about business continuity and show you how to do this. Let's go green

What has technology got to do with networking? Most people would say not much, unless you are talking about creating a computer network. But I’ve been to some great networking events lately where technology enhanced the experience.
I’m a member of a local business group which uses the Bizzabo phone app at its events. No more lost business cards as Bizzabo allows you to connect with, keep the contact details of, and message other attendees. Bizzabo for event attendees is a free download for Android and Apple so if you to an event that uses it, give it a try..See http://www.bizzabo.com

Tired of paying for stock photos for social media and your web site? Have a product that can’t be moved easily like a swimming pool or landscape design but want to showcase it? You might be carrying the answer in your pocket. Most smart phones have a pretty good camera. You probably carry your phone with you at all times. I recommend you try out the camera with the following objectives in mind and see how you go.
1) something to post on social media – a product or a photo that depicts your client’s needs
2) something for your web site – an illustration for a blog post if you blog regularly
3) something for fun or that motivates you like a lovely flower, sunrise or sunset or nature scene. Below is one I took to illustrate the sometimes overwhelming choice faced by people buying business technology.
If you

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feel adventurous, try a video. Your phone can be a quick way of cheaply making simple promo videos for your web site. Have you tried any of these suggestions? I’d love to hear how they go so leave a comment or drop me a line on Facebook.

Tablet computers
Do you feel as if your business technology is not quite as effective as it should be? Want to streamline things?
1) Know your processes and how the serve you
Write down what you do as if you were writing instructions for a new employee. Draw flow charts or pictures if you want. Now, think about what you would like to do better. Does anything take too long? Do you want anything to change? Use this information as a basis for deciding if a new technology purchase will help or if something else should be done. If there is a problem area for you, start there. You don’t have to do it all at once.
2) Explore the hidden talents of your devices
Consider any “gaps” you identified above that you feel technology can help to close. Do you know if your existing devices can fill those gaps?
Smart phones can run a huge variety of apps and it is quite probably that your phone can do much more than you think. A number of very useful apps for business are free or low cost. It is worth investing some time in browsing around the app store to see if you want to give something new a try. Can you use less devices if you have some of them doing more?
3) Know the settings
Also, know the settings on your devices and how to customise them as you wish. Sometimes a simple change can make a big difference, An IPad which persistently showed a time ten minutes fast was a perfect example. This was fixed by changing a setting to set the time automatically from the cellular network and the IPad now keeps perfect time. Consider using YouTube for free tutorials on aspects of your device and asking a friend if you have questions. Web sites such as www.whirlpool.net.au are also a valuable source of information but look for the independent user run sites where possible. Be wary of web sites with disguised sales pitches.
4) Get them talking together
Consider using cloud storage to enable you to access information from all your devices and all your locations. Make sure you password protect anything highly confidential and keep a local copy of anything important.
5) Build resilience in
Know the risks to your business and try to mitigate them as you go along. Design your processes and solutions so that they adapt to the likely situations which could interfere with your business. Some examples include a local supermarket with a generator in case of power interruption and a flood-prone cafe designed in a modular way so it can all be packed up, taken away and then brought back after a flood. Technology related examples including having a battery based charging dock or external battery for your phone.
6) Build security in
Keep your devices up to date. Make sure you have them set up to receive the regular security updates that most suppliers release and if you have security software, keep it up to date as well. Make sure your access point to the internet is secure – if you use wi-fi, set it up with a password.
7) Take advantage of the features of software
If there are things you want to do that are talking up a lot of time, it is worth checking if software and make them easier. For example, if you don’t like having to monitor two email accounts, you can usually forward one to the other. Be aware that your replies will come from the main account.
8) Keep up to date
Technology is ever changing. Check up on the latest developments in case something has changed that significantly benefits you. If you don’t have time to do this, keep in contact with some geeks or school age children, who spend ages researching this stuff
9) Know what you want
Don’t allow a store or provider to upsell you to something you don’t want and need keep things simple and always choose the simplest solution that meets your needs. However, this is not always the cheapest solutions as you may have a need for future proofing, which justifies a little extra effort and expense at the beginning.
10) Don’t be afraid to seek help.
If something is worrying you, discuss it with your friends or a trusted IT professional. If possible, make sure that he or she is independent, not acting on behalf of a vendor or solution provider. Don’t rely exclusively on advice from stores or vendor web sites.

Post a message on this site or find us on Facebook if there is anything you want to know, big or small. Check back later if you want to know more, as we regularly post tips and hints.

If you are interested in formally documenting your business processes using a very widely used standard notation, then this link is for you.
http://creately.com/blog/diagrams/flowchart-guide-flowchart-tutorial/
This would help if you were planning to expand by franchising, for example or are doing study related to your business.
But if you haven’t got time to deal with all that stuff or find it uncomfortable, don’t worry. All you really need to have a clearer view of your process is to draw a box when someone does something and a line between boxes where there is a connection e.g. information flow.

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